As the new year progresses, employers must prepare for an important annual compliance requirement: the posting of the OSHA Form 300A, the Summary of Work-Related Injuries and Illnesses. This mandatory posting period, beginning on February 1 and ending on April 30, is a critical aspect of OSHA’s recordkeeping regulations. Employers should act now to ensure they are ready to meet these obligations.
This mandatory posting period, beginning on February 1 and ending on April 30, is a critical aspect of OSHA’s recordkeeping regulations.
What is the OSHA Form 300A?
The OSHA Form 300A is a summary of the work-related injuries and illnesses recorded on the OSHA Form 300 throughout the previous calendar year.
It includes:
- Total number of work-related injuries and illnesses
- Total days away from work or days of restricted duty
- Types of injuries and illnesses experienced
- The average number of employees and total hours worked during the year
Unlike the OSHA Form 300, which contains detailed information about each incident, the 300A is a high-level summary designed for public display in the workplace.
Unlike the OSHA Form 300, which contains detailed information about each incident, the 300A is a high-level summary designed for public display in the workplace.
Who is Required to Post the 300A?
Employers with 10 or more employees in non-exempt industries are required to post the Form 300A. Certain low-risk industries, such as retail trade, financial services, and education, are exempt from these requirements unless specifically instructed by OSHA.
Posting Requirements
- Visible Location: The 300A summary must be displayed in a conspicuous location where notices to employees are customarily posted, such as break rooms or employee bulletin boards.
- Posting Period: The summary must be posted from February 1 to April 30, providing employees access to a clear overview of the previous year’s workplace safety record.
- Certification: The Form 300A must be certified by a company executive, such as the owner, corporate officer, or highest-ranking official on-site, to affirm the accuracy of the data.
Employers with 10 or more employees in non-exempt industries are required to post the Form 300A.
Steps to Ensure Compliance
To prepare for the posting deadline, employers should take the following steps:
- Review and Verify Records: Ensure that all work-related injuries and illnesses from the prior calendar year have been accurately recorded on the OSHA Form 300.
- Complete the Form 300A: Use the data from the Form 300 to complete the 300A summary. Double-check totals for consistency and accuracy.
- Obtain Executive Certification: Have the completed Form 300A reviewed and signed by a company executive.
- Post in a Visible Location: Display the certified Form 300A in an area accessible to all employees.
- Retain Records: Employers must keep Form 300, Form 300A, and Form 301 for at least five years, even after the posting period ends.
Common Mistakes to Avoid
- Failing to Post by February 1: Delays in posting can result in noncompliance penalties.
- Incomplete or Inaccurate Data: Errors on the Form 300A can raise red flags during an OSHA inspection.
- Not Certifying the Form: An uncertified form is considered noncompliant.
- Posting in Inaccessible Locations: Ensure the form is displayed where employees can easily view it.
Benefits of Compliance
Meeting OSHA’s recordkeeping and posting requirements offers several advantages, including:
- Demonstrating a commitment to workplace safety
- Providing transparency about workplace safety performance
- Avoiding potential fines and penalties for non-compliance
Will You Be Ready By February 1st?
With the February 1 deadline fast approaching, employers should prioritize the completion and posting of the OSHA Form 300A. This requirement is not just a regulatory obligation but an opportunity to foster trust and accountability within the workplace. By acting promptly and accurately, employers can ensure compliance and contribute to a safer, healthier work environment.
If you have questions about the OSHA 300 log requirement or need assistance completing the form, reach out to Cardinal Compliance Consultants.